Primary Responsibilities

• Manage and organize case files, including electronic documents and physical files.
• Draft and proofread legal documents such as pleadings, discovery requests, and responses.
• Assist Attorneys in preparing for hearings, depositions, and trials by organizing exhibits, scheduling witnesses, and coordinating logistics, including travel arrangements.
• Communicate with clients, opposing counsel, and court personnel in a professional manner.
• Manage calendars and schedules for court appearances, deadlines, and meetings.
• Handle administrative tasks such as answering phones, updating contacts in Litify software and in Outlook, scheduling appointments, and managing correspondence.
• Stay up-to-date on relevant legal developments, court rules, and procedures.
• Provide general administrative support to the legal team as needed.
• Provide excellent client service.
• Accurately file court documents both electronically and in document form with the ability to determine and follow any local or judge specific requirements related to same. Occasional work on Federal Court cases may be required.
• Anticipate the needs of assigned Attorneys to promote timekeeper efficiencies (i.e., draft correspondence, prepare shell pleading and discovery documents in advance).
• Maintain attorney specific case lists, charts, status of cases and outcomes, as well as update relevant case details in software.
• Juggle multiple assignments and/or deadlines while maintaining a professional demeanor and seek timely assistance when necessary.
• Exhibit sound judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
• Proactively review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or internal accounting.
• Knowledge of client-specific billing and general guidelines and restrictions and consistently apply those guidelines to ensure cost-effective practices.